How we respect your privacy and protect the personal information we collect.

Personal Data We Process

We collect and process various types of personal data depending on how you interact with our organization. Below is a breakdown of the information we collect and the legal basis for processing it under current data protection legislation:

• General Inquiries: When you contact us with a query, we collect your name, email address, and the contents of your message. We process this under the basis of Legitimate Interests, as it is necessary for us to read, store, and respond to your inquiry in the manner you would expect.


• Email Subscriptions: If you sign up for updates about our work, we collect your name and email address. This processing is based on your Consent, which you provide by actively opting into our mailing list.


• Donations: When you make a donation, we collect your name, email address, physical address, and payment information. This is processed under Legitimate Interests to ensure we can fulfill your intention to donate and provide you with a formal confirmation or receipt.


• Membership: Upon joining as a member, we collect your name and email address. This is processed under a Contractual basis; by paying your membership fees, you enter into a formal agreement governed by our membership terms and conditions.


• Website Functionality: We track website activity through the use of cookies. This falls under Legitimate Interests, as storing a small amount of information is essential to deliver the functionality you expect, such as remembering the contents of a form or a shopping basket during your session.

How We Use Your Data

We only use your data in ways that are appropriate to the basis on which it was collected. For example, we may use your information to:

• Respond to inquiries you send to us.
• Process donations or other transactions you initiate.
• Send marketing communications via email regarding our work (only where you have specifically opted-in).

Sharing Your Data

We only share your data with third parties in the following specific circumstances:

• You have provided explicit consent for us to share data with a named third party.
• We use a third-party processor acting on our behalf (e.g., payment processors), governed by a data processing agreement that meets legal obligations.
• We are legally required to share the information.

Furthermore, we only transfer data outside the EU if appropriate safeguards are in place, as defined by Article 46 of the GDPR.

Data Retention

We adhere to strict data minimization and removal principles. We only request the minimum amount of data necessary and delete it promptly once it is no longer required.

• For data collected based on consent, we will seek a renewal of that consent at least every three years

Your Rights

You have several rights regarding your personal data:

• Withdrawal of Consent: You may revoke consent at any time. We make this simple by including "unsubscribe" links in all marketing emails.


• Rectification & Deletion: You have the right to ask us to correct or delete your information.


• Access: You have the right to request access to the data we hold about you.


• Complaints: You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you feel your rights have been infringed.

For a full summary of your legal rights, visit the ICO website . To exercise these rights, please contact us. Note that deleting certain data may make it impossible for us to continue providing specific services to you.

Cookies & Usage Tracking

A cookie is a small text file downloaded onto your device when you visit a website. They help track preferences, manage shopping carts, and monitor site traffic.

While some cookies handle personal data (as noted in Section 1), we also use cookies for anonymous statistical analysis via Google Analytics. These cookies do not identify you personally; they help us generate reports on website usage. You can view Google’s Privacy Policy here .

Modifications

We may update this Privacy Policy periodically. The most current version will always be posted on our website. If a change significantly reduces your rights, we will notify all affected individuals whose data we hold.